Seating chart maker for events
Import the registration export, say how many tables the room holds, and get a chart you can print. A 300-name list takes the same moment as a 30-name one, and when twelve people cancel on the day only the people who have to move, move. No account, nothing to pay.
Your guest list
Drop an .xlsx or .csv here, paste from Google Sheets, or . You can also .
Tables
Rules
Paste or drop your guest list, then choose how many tables the room has. The chart appears here.
Print and export
What an event seating chart has to get right
An event list is not a wedding list. It arrives as a registration export with a company column, half the rows are "and one colleague", and the constraints are about mixing rather than about family history: do not seat the two competing vendors together, put the sponsors near the stage, keep the keynote speaker at a table she can leave from without crossing the room.
Everything in that paragraph is expressible here. A company or department column is read as a grouping, so colleagues stay together unless you say otherwise. "Sit apart" rules are enforced table by table. Tables have a rank, so the ones nearest the stage fill with the people you marked as VIPs. Guests marked as needing step-free access go to tables you have marked accessible, and if that is not possible the chart tells you rather than quietly seating them anyway.
From a registration export to a printed chart
Drop the file you already have. Eventbrite, Hopin, Google Forms and every CRM on the market export CSV or XLSX, and all of them are read here without you rearranging columns first. The tool shows you which column it read as the name, which as the company, which as the notes, and you can correct any of them in one click before solving.
When the chart is ready, four things come out of it: the chart itself as a PDF, one page per table as a printable table sign, the door list in alphabetical order by surname, and place cards on cut-and-fold sheets. The floor plan is a separate landscape page showing tables as they sit in the room, with taken seats filled in.
Late changes are the normal case, not the exception
Registrations close and then twelve people cancel and four walk in. Re-running a seating tool usually produces a completely different chart, which is useless once the place cards are printed and the table signs are out.
Re-solving here keeps the chart you already have and changes as little as possible. Guests who are still coming stay at their table unless leaving them there would break a rule. The result tells you exactly who moved, so you can reprint six place cards rather than two hundred.
What it does not do
It does not sell tickets, check people in, or track RSVPs over time. It takes a list and gives you a chart.
It does not draw your venue. The floor plan places tables on a grid rather than on a scan of the room, because a plan good enough to print for the venue staff is a different and much larger piece of software than a plan good enough to seat people. If the exact geometry of the room matters to you, use the chart here and mark up the venue diagram you were given.
Questions
- Is there a guest limit?
- No. The solver runs in your browser, so there is no per-seat pricing to enforce. Lists of several hundred guests solve in under a second.
- Do I need an account?
- No. There is no sign-up, no email wall and no trial. The page works the moment it loads, including the PDF export.
- Where does my attendee list go?
- Nowhere. The file is read by your browser and the chart is built on your own machine. Nothing is uploaded, so there is no copy of your list on a server to be lost or sold.
- Can I move people by hand afterwards?
- Yes. Click a guest and then another to swap them, or click a guest and then a table to move them there. It works with a keyboard and on a phone, not only with a mouse. Anything you place by hand is pinned, and the solver works around it the next time you re-solve.
- Can I print table numbers and a door list too?
- Yes. The same chart produces table signs, an alphabetical escort list for the door, and place cards, all as PDFs and all free.